VSG · BIPA PLATFORM · APR 2026

VSG SaaS Platform
Build Command Center

CEO + 4 BIPA members building VSG's unified monitoring platform for Vietson Infrastructure Development SHC. Track progress, complete tasks, and launch by Thursday 14:00.

Tasks done

Total tasks

Complete

Thu 14:00

Launch time

5 departments · 9 VSG staff · 102 industrial tenants · Operations (COO Jane) · Finance (CFO Henry) · Technical (CTO Tuan) · Data Mgmt (CDO Boa) · Sales & Mktg (Chavis acting)

Platform Modules

📅

Build Schedule

5 phases · 35 tasks. Full 4-day build plan for BIPA team.

LIVE NOW

✅

My Tasks

View tasks by member. Boa · Tu · Tuan · Ngon · Chavis.

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👪

BIPA Team

9 VSG staff roles, deliverables, and accountability.

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📊

CEO Dashboard

RAG board · 5 dept KPIs · EIP task tracker. Built by Tuan.

PHASE 2

💴

Finance

102 tenants · AR/AP · P&L · Service fees & utilities. Built by Tu.

PHASE 2

🤖

BIPA AI

n8n · Dept alerts · CEO Telegram digest. Built by Ngon.

PHASE 3

This Week's Meeting Schedule

Sat 18 Apr

Phase 0

CEO solo prep

Platform decision · Budget · Team brief

Mon 20 Apr ← TODAY

Phase 1 · 11:00

Team kickoff

Platform live · Finance draft · CEO board · Automation blueprint

Tue 21 Apr

Phase 2 · 11:00

Live data build

CRM · AR alerts · n8n workflows · CEO board with real KPIs

Wed–Thu 22–23 Apr

Phase 3–4

Integration · Launch

Full test · Thu 14:00 all 9 staff go live

Live — all changes shared with the whole team instantly

Phase 0: Saturday 18 Apr

CEO solo preparation. Platform decision, budget confirm, team notification.

CEO Solo only

0/4

Review platform comparison — decide Softr Pro $89/mo OR Zoho One $333/mo (or better alternative)

Platform decision made⏱ 30 min

Confirm monthly budget with CFO Henry

Budget approved⏱ 15 min

Share bipahub.com to Boa, Tu, Tuan, Ngon via Zalo

Team notified⏱ 10 min

Confirm roles: Boa=Platform Setup, Tu=Finance, Tuan=CEO Dashboard, Ngon=Automation

Roles confirmed⏱ 15 min

Phase 1: Monday 20 Apr

Chavis briefs full plan. Each BIPA member receives Phase 1 tasks.

11:00–12:00 · Online · Google Meet / Zalo

0/7

11:00 — Open meeting. Present platform decision + cost to team

Team aligned⏱ 20 min

11:20 — Walk through this bipahub.com schedule with team

Everyone knows their role⏱ 15 min

Boa ASSIGNED: Register platform (Softr Pro OR Zoho One). Evaluate best for 9 non-technical VSG staff. Add 9 users via Google SSO. Create 5 dept workspaces.

Platform live, 9 logins, 5 workspaces⏱ 3 hrs

Tu ASSIGNED: Set up Finance module. Import 102 VSG tenants (service fee/sq.m + utility fees). Build P&L + AR/AP draft.

Finance dashboard draft live⏱ 3 hrs

Tuan ASSIGNED: Build CEO RAG board layout for 5 VSG departments. Create EIP task tracker with 5 dept workspaces.

CEO dashboard structure ready⏱ 3 hrs

Ngon ASSIGNED: Map all VSG notification triggers across 5 departments. Design double-notification logic (Dept head → CEO @Chavis_ai_bot).

Notification blueprint documented⏱ 3 hrs

12:00 — Confirm all assignments clear. Check-in at 17:00 via Telegram

Meeting closed, work started⏱ 15 min

Phase 2: Tuesday 21 Apr

Phase 1 review. Chavis approves. Phase 2 — live data and automation.

11:00–12:00 · Online · Google Meet / Zalo

0/9

Boa 11:00 — Report: Platform setup complete? All 9 users logged in? Platform recommendation confirmed?

Setup status confirmed⏱ 10 min

Tu 11:10 — Demo Finance dashboard. Show P&L + AR screen to Chavis. 102 tenants visible.

Finance module approved⏱ 10 min

Tuan 11:20 — Demo CEO RAG board (5 depts). Show EIP tracker structure with 5 workspaces.

CEO board approved⏱ 10 min

Ngon 11:30 — Walk through notification logic Layer 1 + Layer 2 (@Chavis_ai_bot digest)

Notification design approved⏱ 10 min

11:40 — Review all 4 modules. Approve or request changes (Go/No-go per module)

Go/No-go per module⏱ 10 min

Boa ASSIGNED Phase 2: Connect Sales/CRM module. Configure 5-dept privacy walls.

CRM + privacy walls active⏱ 4 hrs

Tu ASSIGNED Phase 2: Activate AR aging alerts (30/60/90 day overdue) + cash threshold alert for CFO Henry.

Finance alerts live⏱ 4 hrs

Tuan ASSIGNED Phase 2: Populate EIP tasks across all 5 depts. Connect real KPI data to CEO RAG board.

CEO board with live data⏱ 4 hrs

Ngon ASSIGNED Phase 2: Build n8n workflows — Layer 1 dept alerts + Layer 2 CEO Telegram digest.

n8n workflows active⏱ 4 hrs

Phase 3: Wednesday 22 Apr

All modules tested together. Cross-connections validated.

11:00–12:00 · Online · Google Meet / Zalo

0/7

Boa 11:00 — Demo full platform login for all 9 users + privacy wall test per department

Privacy confirmed per dept⏱ 10 min

Tu 11:10 — Trigger test AR alert — confirm fires to CFO Henry AND CEO Chavis on Telegram

Double notification confirmed⏱ 10 min

Tuan 11:20 — Load CEO dashboard with real data — all 5 dept RAG statuses live

RAG board with live data⏱ 10 min

Ngon 11:30 — Run full n8n automation test across all 5 departments

BIPA bridge confirmed⏱ 10 min

11:40 — Login as CFO Henry then as CEO Chavis — confirm different dept views

Privacy + CEO access verified⏱ 10 min

11:50 — Log all bugs. Each member fixes before Thursday 10:00

Bug list documented⏱ 10 min

OVERNIGHT Wed→Thu: Boa, Tu, Tuan, Ngon fix all bugs before 10:00

All modules polished⏱ Overnight

Phase 4: Thursday 23 Apr — LAUNCH DAY 🚀

Face-to-face finalization. 12:00 deadline. 14:00 all 9 VSG staff go live.

10:00–12:00 → LAUNCH 14:00 · In-Person · VSG Office

0/8

Boa 10:00 — Deploy final platform. Confirm all 9 VSG staff can log in.

Platform live and stable⏱ 20 min

Tu 10:20 — Merge Finance data into CEO dashboard — live connection confirmed.

Finance → CEO board connected⏱ 20 min

Ngon 10:40 — Activate all n8n workflows. Test Telegram digest to @Chavis_ai_bot.

BIPA Telegram digest live⏱ 20 min

11:00 — Full end-to-end test: P&L → AR alert → CEO RAG board → Telegram @Chavis_ai_bot

Full system approved by CEO⏱ 30 min

Boa 11:30 — Prepare login credentials + 1-page quick guide for all 9 VSG staff.

11:50 — Final sign-off. Platform URL confirmed for all 9 VSG staff.

SYSTEM APPROVED⏱ 10 min

12:00 DEADLINE — All modules complete. Team takes lunch break.

System locked for launch

🚀 14:00 LAUNCH — All 9 VSG staff log in for first time. Chavis demos live platform.

VSG Platform LIVE⏱ 60 min

Live — all changes shared with the whole team instantly

Chavis

CEO & Founder · Decision maker & phase approver

Done

Total

Complete

0 of 8 tasks completed

Bob / Boa

CDO · Platform Setup Lead

Done

Total

Complete

0 of 5 tasks completed

Lisa / Tu

Finance Assistant · Finance Module Lead

Done

Total

Complete

0 of 4 tasks completed

Tony / Tuan

CTO · CEO Dashboard Lead

Done

Total

Complete

0 of 4 tasks completed

Leo / Ngon

Environment Manager · Automation Lead

Done

Total

Complete

0 of 4 tasks completed

BIPA Build Team (5 members)

Chavis

CEO & Founder

CEO — Vietson Infrastructure Development SHC. Decision maker, phase approver, platform owner. Acting head of Sales & Marketing.

CEO · Sales & Mktg (acting)
BIPA Lead
View my tasks →

Boa

Bob

English: Bob | Real: Boa

CDO — Chief Data Officer. Leads Data Management dept. BIPA role: platform setup, Google SSO, 5 dept workspaces, tech infrastructure.

CDO · Data Management
BIPA Team
View my tasks →

Lisa

English: Lisa | Real: Tu

Finance Assistant (reports to CFO Henry). BIPA role: Finance module, import 102 tenants, P&L and AR/AP dashboards.

Finance dept (under Henry/CFO)
BIPA Team
View my tasks →

Tuan

Tony

English: Tony | Real: Tuan

CTO — Chief Technical Officer. Leads Technical dept (Ngon, Joe under him). BIPA role: CEO RAG board (5 depts) + EIP task tracker.

CTO · Technical dept
BIPA Team
View my tasks →

Ngon

Leo

English: Leo | Real: Ngon

Environment Manager (reports to CTO Tuan). BIPA role: n8n automation, double-layer notification, Telegram digest to @Chavis_ai_bot.

Technical dept · Env Manager
BIPA Team
View my tasks →

All 9 VSG Staff on the Platform

Jane

COO — Chief Operating Officer. Leads Operations dept. Manages Rose (Svc Mgr) and Joy (Accountant & HR).

COO · Operations

Henry

CFO — Chief Financial Officer. Leads Finance dept. Tu/Lisa is his assistant. Manages all P&L, AR/AP for 102 tenants.

CFO · Finance

Joy

Chief Accountant & HR Manager (under COO Jane). Handles accounting and human resources.

Operations · Accountant & HR

Rose

Service & CRM Manager (under COO Jane). Manages tenant service requests and customer relations.

Operations · Service & CRM

VSG Org Structure (effective after 1 May 2026)

BOD → BOM → CEO Chavis
  ⌊ COO Jane — Operations (Rose · Joy · Service team · WWTP · Electric & Water)
  ⌊ CFO Henry — Finance (Tu/Lisa assistant)
  ⌊ CTO Tuan — Technical (Ngon/Leo env mgr · Joe maintenance mgr)
  ⌊ CDO Boa — Data Management (Data Manager · Data Analytic)
  ⌊ CMO (vacant) — Sales & Marketing (Digital Marketing Mgr · Chavis acting)

VSG SaaS PlatformBuild Command Center

Phase 0: Saturday 18 Apr

Phase 1: Monday 20 Apr

Phase 2: Tuesday 21 Apr

Phase 3: Wednesday 22 Apr

Phase 4: Thursday 23 Apr — LAUNCH DAY 🚀

VSG SaaS Platform
Build Command Center